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Maintaining Full Compliance on SEND Transport

January 26, 2021

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365 Response prides itself on delivering innovative software that supports Local Authorities in maintaining full compliance on SEND transport services. The 365 Smart Platform Home to School Solution has an array of features that help you maintain the highest standards and professional relationships with both transport providers, service users and their guardians. We have identified key issues faced by all, and purpose-built our 365 Smart Platform to help provide advanced digital solutions, including automated route planning, real-time tracking of journeys and management through targeted apps, and in-depth compliance and risk management.

Support with Training

To assist Local Authorities in maintaining full compliance on SEND transport services, a full dashboard provides a detailed overview of both staff and vehicle compliance, as well as detailed reports on activity. This includes information on complete or incomplete training and certificates (mandatory and non-mandatory), making it easier to manage the training requirements of your organisation.

Managing Documentation

Transporting children and young adults with special educational needs and disabilities within society means that the need for high levels of compliance and risk management increases dramatically. We have a full and comprehensive module within the platform that is specifically designed to reduce the manual task of managing compliance information, and to help you keep track of important data with ease. There are many people management tools, drivers PCO licenses (required of every driver), documents regarding their right to work in the UK and DBS checks. Vehicle management tools include insurance documents, registration numbers, vehicle type and colour, noticeable markings, MOTs, and the vehicles deep clean status, as a deep clean is required as per organisational standards. All documents can be conveniently attached within the platform with timely reminders.

Maintaining Compliance on SEND transport with Convenient Reminders

Various tools are colour coded to ensure quick and easy understanding of the information, and notifications and reminders are automated within the system to ensure robust compliance and effective management of all data. Expiry dates for all documentation are noted, and these feed into the reminders as well. Notifications continue to pop up until the tasks are completed and can be escalated if previous requests for updates remain unfulfilled.

Learning with our Subject Matter Expert

One of our main company values (ABCD) here at 365 Response is ‘Always Learning.’ We want to continue encouraging conversations between all parties involved in providing the best Home to School transport possible so that we can facilitate meaningful improvement across all communities.

Our shared company values influence every decision we make as a team and we continuously expanding our knowledge base, delivering on our promise to drive care everywhere, and creating software that helps those who need it most. Therefore, we have a Subject Matter Expert to consult on all things Home to School. Jennie Lucas is utilising her many years of experience working and running special education needs, mainstream, social care, and alternative provisions transport to advise and drive forward our ‘family first’ approach to ensure an inclusive, beneficial, end-to-end solution is offered to our Local Authority customers. Every month we publish an ‘Ask Jennie’ blog, where she provides insight into the latest challenges faced by all involved with the complexities of Home to School Transport, including SEND.

“The world of Home to School transport (H2S) is one that has a huge impact on a variety of people and services. When it is done right, it can be an amazing experience and enhance lives and learners, however when it isn’t, then the impact can be huge.”

If you’d like to send Jennie questions regarding our Home to School transport offering, then you can email her at [email protected]

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